Quest Staffing Solutions Sandton, Gauteng, South Africa (On-site)
The Senior Legal Company Secretary is a governance professional responsible for ensuring the company complies with legal and regulatory requirements, as well as supporting the board of directors in fulfilling their duties effectively. This role acts as a key link between the board, management, and stakeholders, promoting sound corporate governance practices across the organisation
Duties & Responsibilities:
- Corporate Governance
- Overview of Corporate Governance and the identification of an adequate institutional framework for good governance in line with best practices.
- The role of Corporate Governance practices under the Companies Act 71 2008, Corporate Governance Guidelines, attendant/relevant Legislation and best practices.
- Alongside the Board Chairperson, support members to understand their role and function. Carry out in conjunction with the Managing Director (MD) the induction of new Board members.
- Training on the role, responsibilities and liabilities of the Board, individual Board members, the Chairman, the Managing Director, and various committees of the Board, induction of new Board members and Board evaluation process.
- Assist the Board with annual Board assessments.
- Assist the Board with carrying out their fiduciary and governance responsibility in line with good governance, the Constitution and Legislation
- Board of independence and governance.
- Transparency and Disclosure.
- Communication with stakeholders.
- Sub Committee setup.
- Consistent shareholder and stakeholders’ value enhancement.
- Ensure Constitution and Committee Charted are updated timeously, signed and distributed in line with the rules of the Constitution.
- General Training on Corporate Governance to management.
- Secretariat support to Board and Committee meetings
- Develop and maintain the Board calendar of events and meetings.
- Organize meetings and distribute packs within 7 working days prior to an ordinary meeting and 3 working days prior to a special meeting.
- Preparation of the agenda, matters arising and Chairperson’s reports in consultation with Chairperson.
- Ensure recordings are kept and minutes reflecting the true record of the meeting are taken.
- Distribution of resolutions and matters arises within 2 working days after the meeting.
- Circulation of minutes for inputs and comments to the MD within 4 working days after the meeting.
- Ensure secure record keeping and confidentiality of documents.
- Provide monthly reports on the Board and our Committee governance related matters.
- Advisory Services
- To provide Board Members with guidance as to their duties, responsibilities and powers.
- To be ensure that Minutes, Matters Arising and Resolutions of the Board and other Board Sub Committees are kept up to date and communicated timeously to MD for implementation.
- Minutes are to be taken in a prescribed format as will be provided and in line with the Board Minute Taking Guidelines.
- To report to the Chairperson of the Board and the MD on Governance matters.
- Compliance to Legislation and Compliance Calendar
- Provide central source of guidance and advice to the Board and within the organization on Compliance matters.
- Ensure that there is a compliance calendar and yearly work plans for all committees.
Desired Experience & Qualification
MUST have completed Legal tertiary qualifications
- MUST have Knowledge of legislation regulating the Property industry.
- 5 + years of experience in the role of a Legal Company Secretary
- Expert knowledge in the roles and responsibilities of the Board and Trusts.
- Strategic Meeting Management.
- Understanding of meeting protocol.
- Strong governance.
- Salary: R.1200 to R.1400 per hour – last salary will be looked at
- 6 to12 month contract
- Location: Sandton
- Office Based
NB. Apply directly through LinkedIn or email, in the subject line, insert “Legal Company Secretary” to ronelp@quest.co.za